City's Review of Funding Options to Offset Street Construction and Maintenance Costs
There have been recent and growing concerns around special assessments regarding assessment of sidewalk, assessment procedures and the amount of assessments to property owners. The Council has instructed staff to perform a review of the special assessment process and identify available funding options as a substitute for special assessments.

City staff analyzed survey data, and the pros and cons for the special assessment alternatives (listed below) to select the most equitable alternative for further exploration. As a next step, the Public Works Committee and Common Council voted in favor of accepting a proposal from Ehlers/raSmith to develop a transportation utility model and economic analysis. Among other things, this work will provide further insight into the transportation utility fees necessary to replace special assessments. 

October 19th, 2021
The Common Council would take action on the transportation utility ordinance. More information coming soon...

September 21st, 2021
There will be a public hearing on the proposed transportation utility at the September 21st Common Council meeting.
​Learn more here: Meeting Agenda 09/21/2021 & Meeting Packet, Recording of Meeting, Meeting Minutes...Coming Soon

September 7th, 2021
The Public Works Committee reviewed and discussed transportation utility ordinance language. The Public Works Committee voted in favor of accepting proposed transportation utility ordinance, with these changes and details: 
  • Remove section 51.13 Inspection of Premises. 
  • The City Engineer would lead the transportation utility (instead of the Public Works Director).
  • The transportation utility ordinance would be introduced at the September 21st Common Council meeting. 
  • The Common Council would take action on the ordinance at the October 19th Common Council meeting.
Learn more here: Meeting Agenda 09/07/2021 & Meeting Packet, Recording of Meeting, Meeting Minutes, 09/07/2021
Documents discussed in the meeting: 
July 6th, 2021
The Public Works Committee reviewed and discussed draft ordinance language and outlined a possible scope of public outreach for the transportation utility. 
Learn more here: Meeting Agenda, 07/06/2021 & Meeting Packet, Recording of Meeting, ​Meeting Minutes, 07/06/2021

June 28th, 2021
The Public Works Committee and Common Council Committee of the Whole met jointly to discuss questions and decide next steps for the transportation utility.
Learn more here: Meeting Agenda, 06/28/2021, Recording of Meeting, Meeting Minutes, 06/28/2021
Documents discussed in the meeting: 
  • This alternate rate model keeps maintenance activity budgets in the general fund but adds $450,000 in the Utility for resurfacing projects. This is the model that the Public Works Committee is currently recommending. It eliminates routine special assessments for street reconstruction projects, eliminates borrowing for routine street reconstruction projects, and allows for about .5-1.0 miles of additional resurfacing annually (allowing the City to take a step forwards towards transportation sustainability).
  • The streets-by-year graph shows miles of street by age. Ideally we should have about 30 miles of streets in each column. This graph is a little misleading because divided 4-lane roadways are measured twice. We have 150 total miles of streets, not 170.

June 8th, 2021
The Public Works Committee met for a question and answer discussion on the transportation utility.  ​
Learn more here: Meeting Minutes, 06/08/2021, Recording of Meeting, Q&A

June 1st, 2021
The Public Works Committee received an update on the transportation utility. 
Learn more here: Meeting Minutes, 06/01/2021, Recording of Meeting, Presentation 

​May 4th, 2021
The Public Works Committee and Common Council Committee of the Whole met jointly to view a public presentation by Ehlers/raSmith.
Learn more here: Meeting Agenda, 05/04/2021 & Meeting Packet, Meeting Minutes, 05/04/2021, Recording of Meeting, Presentation
Current program
The cost to property owners are based on lineal feet of frontage along the improvement project and includes a variety of improvement types. Each of the improvements is assessed based upon cost percentages identified in the City’s ordinances and policies.
​Property owners are assessed: 
0% of cost of replacement sanitary sewer main
0% of cost of replacement water man
20% of cost of pavement
66.6% of cost of curb and gutter
100% of cost of sidewalk
100% of cost of new or replacement sanitary leads and water services

​Revenue
Approximately $350,000 per year. 

Pros
  • The funding source (amount) is based on actual improvement and amount of improvement.
  • It is separate from the general taxes.
  • The City can collect funds from tax-exempt properties.

Cons
  • Assessments can be an expensive, one-time cost for the average homeowner.
  • Assessment funds are generally from the same community tax base (excluding nontaxable properties).
  • Property owners do not anticipate this expense and usually are unable to plan for it much in advance.
  • It can impact project designs, as property owners are upset and less willing to discuss issues that will fix or address issues.
  • Engineering staff spend considerable amounts of time inspecting, documenting, discussing, measuring and calculating special assessments, along with having many meetings and phone calls with property owners answering their questions about special
  • assessments. The process is very formal with many steps and a lot of detail.
  • City is on an unsustainable pace for maintaining/reconstructing city streets utilizing the current assessment program. Other funding alternatives provide additional opportunities over the current assessment program.
vehicle registration fee
State law permits any municipality or county to adopt an ordinance that imposes a flat, annual vehicle registration fee, or “wheel tax,” on automobiles and trucks of not more than 8,000 pounds customarily kept within that jurisdiction. Vehicles may be subject to both a municipal and a
county fee. All vehicles exempt from the state fee are also exempt from local fees. There is no limit on the amount of the fee.

The Wisconsin Department of Transportation (WI DOT) collects the fee when the annual state registration fee is paid. WI DOT retains 17 cents
per registration for administrative costs. The rest of the fee is remitted to the jurisdiction imposing the fee. Revenues from the wheel tax must be used for transportation related purposes. See Wis. Stat. § 341.35(6r).

Revenue
According to the WI DOT’s website, there are 19,933 vehicles registered in the City of Wisconsin Rapids that are eligible for the registration fee.
Revenue Potential:
  • $20 per vehicle registration = $398,660
  • $25 per vehicle registration = $498,325
  • $30 per vehicle registration = $597,990

Pros 
  • There would be no assessment hearings.
  • There would be no large assessment invoices.​
  • There would be little administrative effort - DOT processes registration fees and direct deposits funds to the municipality.
  • The City would have flexibility in funding increases.
  • It directly captures costs from users.
Cons
  • It only captures vehicles less than 8,000 lbs.
  • The State retains $0.17 of each registration fee.
  • Communities we talked to generally seemed to use this program as a component of street funding and not a substitute for special assessments.
transportation utility
Transportation Utility Fees (TUF) raise revenue through the creation of a transportation utility, similar to a public electric, sewer/water, or stormwater utility. Much like other public utilities, a transportation utility charges fees based on a customer’s relative use of the utility. In other words, under a TUF, residents, public organizations, and businesses would pay a fee based on the amount of traffic they generate within the municipality’s transportation/street system.

Revenue
A transportation utility presents an equitable way for the City to secure the needed funds from infrastructure users via fee-based methodology. Just as other utilities charge fees based on use, so would a transportation utility.

The revenue collected through a transportation utility can be incremented through the annual budget process to either offset the current special assessment revenue OR increase funding to move toward a more sustainable street replacement program.

Pros
  • Equitability
    • It is based on use and would not limit to only vehicles < 8,000 lbs.
    • It would include tax-exempt properties.
  • There would be no assessment hearings.
  • There would be low administrative effort once the program is set up and running.
  • There would be no large assessment invoices.
  • City and residents could focus on the desire/need for projects, rather than the ambition to stop projects and avoid assessment costs.
  • There would be effective communication with residents to talk about and solve real problems with the design and construction of a new street without the angst and constant focus on costs.
  • There would be flexibility in funding increases for a long-term, sustainable program.
  • There would be consistent invoicing to properties.
  • There would be no impact to tax rate.

​Cons
  • The initial utility setup would require significant effort comparatively.
general property tax increase
Special Assessments would cease under this alternative, and an increase in the general property taxes would occur to close the funding gap for street projects. All taxpayers would be contributing, but would not include tax-exempt properties from contributing toward road infrastructure improvements.

In considering this option and the need to offset $350,000 in revenue from special assessments there would be a tax rate increase of about 0.00033 which would change the local mill rate from 0.01209 to 0.01242. As an example, to a residential property with a $100,000 home value, the property taxes would increase by $33 per year.

In order to implement this option, a levy limit referendum with voter approval would be required to raise taxes by an equivalent amount currently obtained by special assessments.

Revenue
The revenue collected through a tax rate increase can be incremented to either offset the current special assessment revenue OR increase funding to move toward a more sustainable street replacement program.

Pros
  • There would be no assessment hearings.
  • There would be no administrative effort.
  • There would be no large assessment invoices.
  • City and residents could focus on the desire/need for projects, rather than the ambition to stop projects and avoid assessment costs.
  • There would be effective communication with residents to talk about and solve real problems with the design and construction of a new street without the angst and constant focus on costs.

Cons
  • Tax exempt properties do not contribute to the improvements.
  • The tax rate is higher when compared to other communities.
  • Taxes would have to increase for additional funding toward streets replacement & maintenance.
payment in lieu of taxes (pilot) for wastewater utility
The Waste Water Utility PILOT could provide additional revenues to the City to offset special assessment revenues to fairly spread costs of street improvements to all properties (including tax-exempt entities) and create a stable revenue stream with minimal effort. The City currently receives a PILOT from Water Works and Lighting Commission (WWLC).

The cost of PILOT payments are an effect of higher rates to utility ratepayers. The governing body that owns the utility has discretion on the appropriate amount of PILOT.

Revenue
Although the assessed value of the Wastewater Treatment Facility is not readily available, it would likely be comparable to the Water Utility with an equivalent computed tax (or PILOT) around $800,000.

Pros
  • There would be no assessment hearings.
  • There is no administrative effort.
  • There would be no large assessment invoices.
  • City and residents could focus on the desire/need for projects, rather than the ambition to stop projects and avoid assessment costs.
  • There would be effective communication with residents to talk about and solve real problems with the design and construction of a new street without the angst and constant focus on costs.
  • There would be consistency between WWLC and Wastewater.
  • There would be no impact to tax rate.
​
Cons
  • As infrastructure is replaced the PILOT increases.
  • PILOT can be a disincentive to replacing aging infrastructure, because the calculation increases the PILOT as new assets are installed.
  • Sewer fees would increase.
  • Fees are not specific to street replacement and general offset the tax levy.
local sales tax
A local sales tax was considered as a possible option to research. The initial research concluded that the City of Wisconsin Rapids cannot enact a local sales tax. A county or state can create a sales tax, and in some cases, cities and villages that have been designated as “premier resort areas,” such as the Wisconsin Dells.
We want to hear from City residents!
After reading about the options, we asked residents to provide feedback.
Which option do you think is best? Why?
SURVEY RESULTS are now available!
​You may also email your alderperson or Mayor Shane Blaser.
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